Oakland County Compliance Office, Purchasing Unit Policies and Procedures Manual
Oakland County, MichiganPurchasingOakland County Compliance Office, Purchasing Unit Policies and Procedures Manual

Oakland County Compliance Office, Purchasing Unit Policies and Procedures Manual

Adopted May 24, 1990 and Revised January 1, 2004

Get e-mail updates when this information changes. 

The Oakland County Compliance Purchasing Unit has made the decision to delay implementation of
2 CFR Part 200 Procurement Standards guidelines, as allowed by the new Federal  guidance.
Oakland County is incorporating the new guidelines into its Purchasing Policies and Procedures. Review the new federal guidelines here.
When completed, the revised Purchasing procedures will be located here .

Section 1000: Governing Authority

Flowchart of the Operating Expenditure Cycle   
         As defined by the OC Board of Commissioners and the OC Department of Management & Budget

1100: Adoption of Purchasing Division Policies and Procedures Manual   
  • 1100.1: Purchasing Unit Policies and Procedures Manual - Responsibility to Maintain
  • 1100.2: Uniform Commercial Code
1200: Compliance with Purchasing Division Policies and Procedures Manual   
  • 1200.1: Reporting Purchasing Unit Policy and Procedure Departures
  • 1200.2: Professional Development

Section 2000: Procurement of Goods and Services

2100: Purchasing Authority     
  • 2100.2: Buyer Assignments
2200: Conflict of Interest       
  • 2200.1: Conflict of Interest: Board of Commissioners
  • 2200.2:  Professional Service Contracts with Former County Employees
  • 2200.3:  Vendor/County Employee Relationships
  • 2200.4:  Contracts with County Employees
2300: Bidding Procedures    
  • 2300.1:  Bidding Procedures: This page intentionally left blank
  • 2300.2:  Bidding Procedures: Establishing and Maintaining a Master Vendor Bid File
  • 2300.3:  Bidding Procedures: Specification Requirements and the Preparation of Formal Specifications
  • 2300.4:  Insurance Requirements
  • 2300.5:  Architect/Engineer Service - Proposed and Adopted Procedure for Selection of
  • 2300.6:  Bid Bonds
  • 2300.7:  Performance Bonds
  • 2300.8:  Payment Bonds
  • 2300.9:  Warranty Bonds
  • 2300.10:  Requisition Process: Procurement of Materials and Supplies Over $1500.00
  • 2300.11:  Bidding Procedures: Establishing and Conducting a Competitive Bid Process
  • 2300.12:  Qualifications Based Selection Procedure
  • 2300.13:  Submission of and Receiving of Bids
  • 2300.14:  Bidding Procedures: Establishing a Uniform Bid Opening Process (Capital Projects)
  • 2300.15:  Bidding Procedures: Establishing a Uniform Bid Opening Process (Non-Capital Projects)
  • 2300.16:  Bid Evaluation and Tabulation Procedure
  • 2300.17:  Audit Trail
  • 2300.18:  Bid Price Guarantee
  • 2300.19:  Confidentiality
  • 2300.20:  Freight Costs
  • 2300.21:  Vendor Bid Protest
  • 2300.22:  Cancellation of Solicitation and Rejection of
    Bids or Proposals          

2400: Contracts - General 

  • 2400.1: Made in the USA
  • 2400.2: Policy for Contractual Obligations - Notification to Corporation Counsel
  • 2400.3: Procurement of Materials and Supplies
  • 2400.4: Execution of Contracts for County Services and Materials
  • 2400.5: Contract Language
  • 2400.6: Duration of Contracts
  • 2400.7: Contract Administration
  • 2400.8: Ordering - Procurement Documents
  • 2400.9: Receiving 
  • 2400.10: Vendor Performance

 2500: Contracts - Specific

  • 2500.1: Professional Services Contracts 
  • 2500.2: Maintenance Contract Guidelines
  • 2500.3: Contracting with Individuals
  • 2500.4: Purchasing Cards (P-Cards) - Authorization to Purchase Goods Using Purchasing Cards

2600: Special Considerations   

  • 2600.1: "Emergency" Acquisitions
  • 2600.2: Procuring Goods and Services Utilizing Grant Funding
  • 2600.3: Federal Grant Assistance Procurement Standards - Attachment - "O"
  • 2600.5: Furniture Procurement
  • 2600.6: Vending Machines

Section 3000: Other  

  • 3000.1: Contact with the Media
  • 3000.2: Copier Fund - Policy and Procedure for Establishment and Implementation
  • 3000.3: Disposal of County Assets
  • 3000.4: Freedom of Information Act (FOIA) - Policy Setting Fees and Procedures
  • 3000.5: Procedure for Purchasing Computer Hardware and Software
  • 3000.6: Sales Tax Exemption
  • 3000.7: Solid Waste - Policy to Promote Recycling
  • 3000.8: Vehicle Purchasing Policy
  • 3000.9: Motor Pool Purchases - Procedure for Receipt and Distribution
  • 3000.10: Departmentally Owned Vehicles
  • 3000.11: Intergovernmental Procurement Relationships

    Last Updated: November 16, 2012