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Purchasing Policies & Procedures Manual
Adopted May 24, 1990 and Revised January 1, 2004
Oakland County Department of Management and Budget Purchasing Division Policies and Procedures
Section 1000: Governing Authority
 Flowchart of the Operating Expediture Cycle (file size 121k)
as defined by the OC Board of Commissioners and the OC Department of Management & Budget
1100: Adoption of Purchasing Division Policies and Procedures Manual (file size 66k)
- 1100.1: Purchasing Division Policies and Procedures Manual - Responsibility to Maintain
- 1100.2: Uniform Commercial Code
1200: Compliance with Purchasing Division Policies and Procedures Manual (file size 53k)
- 1200.1: Reporting Purchasing Division Policy and Procedure Departures
- 1200.2: Professional Development
Section 2000: Procurement of Goods and Services
2100: Purchasing Authority (file size 50k)
- 2100.2: Buyer Assignments
2200: Conflict of Interest (file size 50k)
- 2200.1: Conflict of Interest: Board of Commissioners
- 2200.2: Professional Service Contracts with Former County Employees
- 2200.3: Vendor/County Employee Relationships
- 2200.4: Contracts with County Employees
2300: Bidding Procedures (file size 363k)
- 2300.1: Bidding Procedures: This page intentionally left blank
- 2300.2: Bidding Procedures: Establishing and Maintaining a Master Vendor Bid File
- 2300.3: Bidding Procedures: Specification Requirements and the Preparation of Formal Specifications
- 2300.4: Insurance Requirements
- 2300.5: Architect/Engineer Service - Proposed and Adopted Procedure for Selection of
- 2300.6: Bid Bonds
- 2300.7: Performance Bonds
- 2300.8: Payment Bonds
- 2300.9: Warranty Bonds
- 2300.10: Requisition Process: Procurement of Materials and Supplies Over $1500.00
- 2300.11: Bidding Procedures: Establishing and Conducting a Competitive Bid Process
- 2300.12: Qualifications Based Selection Procedure
- 2300.13: Submission of and Receiving of Bids
- 2300.14: Bidding Procedures: Establishing a Uniform Bid Opening Process (Capital Projects)
- 2300.15: Bidding Procedures: Establishing a Uniform Bid Opening Process (Non-Capital Projects)
- 2300.16: Bid Evaluation and Tabulation Procedure
- 2300.17: Audit Trail
- 2300.18: Bid Price Guarantee
- 2300.19: Confidentiality
- 2300.20: Freight Costs
- 2300.21: Vendor Bid Protest
- 2300.22: Cancellation of Solicitation and Rejection of
Bids or Proposals
2400: Contracts - General (file size 52k)
- 2400.1: Made in the USA
- 2400.2: Policy for Contractual Obligations - Notification to Corporation Counsel
- 2400.3: Procurement of Materials and Supplies
- 2400.4: Execution of Contracts for County Services and Materials
- 2400.5: Contract Language
- 2400.6: Duration of Contracts
- 2400.7: Contract Administration
- 2400.8: Ordering - Procurement Documents
- 2400.9: Receiving
- 2400.10: Vendor Performance
2500: Contracts - Specific (file size 46k)
- 2500.1: Professional Services Contracts
- 2500.2: Maintenance Contract Guidelines
- 2500.3: Contracting with Individuals
- 2500.4: Purchasing Cards (P-Cards) - Authorization to Purchase Goods Using Purchasing Cards
2600: Special Considerations (file size 59k)
- 2600.1: "Emergency" Acquisitions
- 2600.2: Procuring Goods and Services Utilizing Grant Funding
- 2600.3: Federal Grant Assistance Procurement Standards - Attachment - "O"
- 2600.5: Furniture Procurement
- 2600.6: Vending Machines
Section 3000: Other (file size 274k)
- 3000.1: Contact with the Media
- 3000.2: Copier Fund - Policy and Procedure for Establishment and Implementation
- 3000.3: Disposal of County Assets
- 3000.4: Freedom of Information Act (FOIA) - Policy Setting Fees and Procedures
- 3000.5: Procedure for Purchasing Computer Hardware and Software
- 3000.6: Sales Tax Exemption
- 3000.7: Solid Waste - Policy to Promote Recycling
- 3000.8: Vehicle Purchasing Policy
- 3000.9: Motor Pool Purchases - Procedure for Receipt and Distribution
- 3000.10: Departmentally Owned Vehicles
- 3000.11: Intergovernmental Procurement Relationships
Last Updated: April 20, 2005
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