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Purchasing Policies & Procedures Manual

Adopted May 24, 1990 and Revised January 1, 2004

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Oakland County Compliance Office, Purchasing Unit Policies and Procedures 

Section 1000: Governing Authority

Flowchart of the Operating Expenditure Cycle   
         As defined by the OC Board of Commissioners and the OC Department of Management & Budget

1100: Adoption of Purchasing Division Policies and Procedures Manual   
  • 1100.1: Purchasing Unit Policies and Procedures Manual - Responsibility to Maintain
  • 1100.2: Uniform Commercial Code
1200: Compliance with Purchasing Division Policies and Procedures Manual   
  • 1200.1: Reporting Purchasing Unit Policy and Procedure Departures
  • 1200.2: Professional Development

Section 2000: Procurement of Goods and Services

2100: Purchasing Authority     
  • 2100.2: Buyer Assignments
2200: Conflict of Interest       
  • 2200.1: Conflict of Interest: Board of Commissioners
  • 2200.2:  Professional Service Contracts with Former County Employees
  • 2200.3:  Vendor/County Employee Relationships
  • 2200.4:  Contracts with County Employees
2300: Bidding Procedures    
  • 2300.1:  Bidding Procedures: This page intentionally left blank
  • 2300.2:  Bidding Procedures: Establishing and Maintaining a Master Vendor Bid File
  • 2300.3:  Bidding Procedures: Specification Requirements and the Preparation of Formal Specifications
  • 2300.4:  Insurance Requirements
  • 2300.5:  Architect/Engineer Service - Proposed and Adopted Procedure for Selection of
  • 2300.6:  Bid Bonds
  • 2300.7:  Performance Bonds
  • 2300.8:  Payment Bonds
  • 2300.9:  Warranty Bonds
  • 2300.10:  Requisition Process: Procurement of Materials and Supplies Over $1500.00
  • 2300.11:  Bidding Procedures: Establishing and Conducting a Competitive Bid Process
  • 2300.12:  Qualifications Based Selection Procedure
  • 2300.13:  Submission of and Receiving of Bids
  • 2300.14:  Bidding Procedures: Establishing a Uniform Bid Opening Process (Capital Projects)
  • 2300.15:  Bidding Procedures: Establishing a Uniform Bid Opening Process (Non-Capital Projects)
  • 2300.16:  Bid Evaluation and Tabulation Procedure
  • 2300.17:  Audit Trail
  • 2300.18:  Bid Price Guarantee
  • 2300.19:  Confidentiality
  • 2300.20:  Freight Costs
  • 2300.21:  Vendor Bid Protest
  • 2300.22:  Cancellation of Solicitation and Rejection of
    Bids or Proposals          

2400: Contracts - General 

  • 2400.1: Made in the USA
  • 2400.2: Policy for Contractual Obligations - Notification to Corporation Counsel
  • 2400.3: Procurement of Materials and Supplies
  • 2400.4: Execution of Contracts for County Services and Materials
  • 2400.5: Contract Language
  • 2400.6: Duration of Contracts
  • 2400.7: Contract Administration
  • 2400.8: Ordering - Procurement Documents
  • 2400.9: Receiving 
  • 2400.10: Vendor Performance

 2500: Contracts - Specific

  • 2500.1: Professional Services Contracts 
  • 2500.2: Maintenance Contract Guidelines
  • 2500.3: Contracting with Individuals
  • 2500.4: Purchasing Cards (P-Cards) - Authorization to Purchase Goods Using Purchasing Cards

2600: Special Considerations   

  • 2600.1: "Emergency" Acquisitions
  • 2600.2: Procuring Goods and Services Utilizing Grant Funding
  • 2600.3: Federal Grant Assistance Procurement Standards - Attachment - "O"
  • 2600.5: Furniture Procurement
  • 2600.6: Vending Machines

Section 3000: Other  

  • 3000.1: Contact with the Media
  • 3000.2: Copier Fund - Policy and Procedure for Establishment and Implementation
  • 3000.3: Disposal of County Assets
  • 3000.4: Freedom of Information Act (FOIA) - Policy Setting Fees and Procedures
  • 3000.5: Procedure for Purchasing Computer Hardware and Software
  • 3000.6: Sales Tax Exemption
  • 3000.7: Solid Waste - Policy to Promote Recycling
  • 3000.8: Vehicle Purchasing Policy
  • 3000.9: Motor Pool Purchases - Procedure for Receipt and Distribution
  • 3000.10: Departmentally Owned Vehicles
  • 3000.11: Intergovernmental Procurement Relationships

    Last Updated: November 16, 2012